Manager Supply Chain Management Job at Mombasa Water Supply and Sanitation Company Limited

POSITION : MANAGER SUPPLY CHAIN MANAGEMENT
NO. OF POSTS : 1
JOB GRADE : 3
REPORTING TO : MANAGING DIRECTOR
Terms of Employment: Permanent and Pensionable

Duties and Responsibilities
- Oversee development, review and implementation of policies, procedures,
strategies and manuals that safeguard integrity of the procurement processes.
- Oversee the procurement and asset disposal processes in line with the Public
Procurement and Assets Disposal Act 2015, and Public Procurement and Asset
Disposal Regulations (PPADR) 2020 and other relevant laws.
- Propose the membership of relevant committees under the Act to the Managing
director for consideration and appointment.
- Monitor contract management and report any significant departures from the
contract terms and conditions to the Managing Director.
- Coordinate secretariat services to the evaluation, inspection and acceptance,
disposal.
- Provide professional advice to the Managing Director on procurement and asset
disposal matters for decision making.
- Spearhead the compliance with all procurement statutory requirements and
Government Circulars.
- Review periodic reports on matters relating to procurement and asset disposal,
recommend for approval by the Managing Director and submission to the
National Treasury, PPRA, Ethics and Anti- Corruption Commission in line with
the Act and regulations;
- Spearhead the development, recommend for approval and oversee the
implementation of the company’s annual procurement plan, budgets &disposal
plans
- Oversee implementation and effective use of e-procurement system and
inventory & asset management system for the purpose of control and managing
inventory, stores and assets.
- Oversee the research on market trends to inform the placing of orders or
recommend appropriately awards of all procurement matters;
- Monitor supplier’s performance to assess ability to meet quality and delivery
requirements;
- Develop and maintain mutually beneficial relationships with the Company’s
suppliers and service providers;
- Manage all stakeholders by providing advice and responding to all procurement
related matters promptly and professionally.
- Coordinate external auditing (by Government and donors) and evaluation of
Supply Chain Management processes and procedures;
- Oversee development and implementation of departmental risk management
framework.
- Develop and supervise implementation of the departmental annual work plan &
budgets and evaluate performance to achieve the Company’s strategic objectives.
- Develop and present management papers for the relevant Board Committee
meetings.
- Issue certificates to contractors confirming delivery and acceptance of goods,
works and services where the contract is not complex and specialize;
- Any other duty as may be assigned by the Managing Director from time to time.

Requirements for appointment
- Be a Kenyan Citizen
- Bachelor’s Degree in Supply Chain Management or relevant disciplines from a
recognized institution or Any other business related degree with Diploma from
Chattered Institute of Purchasing and Supplies (CIPS)
- Related Master’s Degree is an added advantage.
- Certified procurement and supply professional (CPSP-K) or equivalent certification
from recognized institution.
- Registered member of KISM with a valid practicing license.
- At least six (6) years of similar experience in utility or service industry, three (3)
of which should have been in a senior management position in a busy and
dynamic work environment.

Personal Qualities, Skills & Competencies
- Excellent understanding of procurement principles Proficient in MS Office.
- Good communication, interpersonal, negotiation and coordination skills
- In-depth understanding of the various procurements acts.
- Excellent Knowledge of Microsoft office applications.
- Proven ability to be flexible and work hard, both independently and in a team
- Environment, in a high-pressure on a call environment with changing priorities.
- High levels of integrity and ethical conduct.