Manager, Administration, Infrastructure & Maintenance Job at Kenya Forest Service

Entry Requirements:
This is the head of the department and manages the operations of the department and is in charge of all administrative matters. An officer in this cadre shall report to Senior Manager, Corporate Services.

Duties and Responsibilities
1. Development, interpretation and review of administration policies, standards and guidelines;
2. Provide Strategic leadership in the administrative function of the Service.
3. Advise Management and the Board on policy development and reviews
4. Overseeing the implementation of administration policies, rules, standards and regulations;
5. Oversee the maintaining of adequate data on buildings and plant that is regularly updated
6. Manage road works and provide maintenance services in accordance with KFS Strategic plan
7. Provide Technical Services and Capacity Building to Field Officers (HOC’s, EC’s, and Foresters) as may be requested
8. Liaise with the field officers on matters of forest roads development and maintenance
9. Fleet management
10. Ensure effective fleet scheduling
11. Management of residential and non-residential buildings
12. Provision of adequate infrastructure
13. Overseeing the management of outsourced cleaning, waste collection and disposal services
14. Develop budget for administrative services;
15. Formulation and review of the Estate Management Policies
16. Maintenance of KFS Infrastructural facilities including buildings, power lines, boundary walls and roads
17. Provision of facilities for people living with disabilities
18. Maintenance of plant, equipment and furniture
19. Management of space and house allocation including policy formulation and implementation
20. Oversee the maintenance of grounds including hedges and Landscaping
21. Oversee tenancy agreements for premises leased out under the special use licenses e.g. restaurants around the Kenya forest service premises.
22. Maintaining administrative reports on Assets of the Organization
23. Oversee the management of all KFS garages and mechanics
24. Oversee the management of the switchboard and telephone services
25. Develop and establish risk mitigation and management guidelines for effective risk mitigation and guidance in the management of assets
26. Oversee the management Disposal of Obsolete and unserviceable Assets of the...

Additional Information:
Person Specifications
1. Bachelor’s degree in any of the following disciplines: - Business Administration or equivalent qualifications from a recognized institution;
2. Master’s degree in any of the following disciplines: - Public Administration, Business Administration or relevant qualification from recognized institution;
3. Certified public Secretaries of Kenya Part III (CPSK)
4. Registered by the Institute of Chartered Public Secretaries of Kenya in good standing
5. Strategic Leadership course lasting not less than 6 weeks from a recognized institution Management course lasting not less than 4 weeks from a recognized institution
6. Proficiency in Computer Applications

Skills and Attributes
1. Communication skills
2. Presentation skills
3. Analytical skills
4. Interpersonal skills
5. Negotiation skills
6. Organizational skills
7. Problem solving skills
8. Ability to multitask