Assistant Director, Human Resource and Administration Job at Kenya Maritime Authority

Directorate: Corporate Services
Grade: KMAG 3
Terms of Service: Pensionable, medical cover
Remuneration (Kshs.): Basic Salary: 170,500.00 to 373,500.00, House Allowance:
35,000.00, Commuter Allowance: 20,000.00
Job Purpose: Responsible for ensuring that the Authority has the right and sufficient
human resources to meet its objectives. They are responsible for the management of the
Human Resource Function, including formulation, periodic review and implementation of
HR policies; compensation and benefits; staff training and development (competent and
productive workforce); employee industrial relations; and performance management.

Job Description
Duties and responsibilities
i. Guiding the development, interpretation, implementation and review of human
resource management and administration policies, standards and guidelines;
ii. Ensuring implementation of Terms and Conditions of service for the Authority;
coordinating organizational development and job reviews;
iii. Managing staff recruitment, promotion, discipline and capacity building; developing,
reviewing and coordinating implementation of welfare and other incentive schemes for
the Authority;
iv. Monitoring the implementation of performance management systems; analyzing the
staffing levels in the Authority and recommending proposals for succession planning
and proper deployment;
v. Coordinating the development and implementation of grievance handling mechanisms
vi. Initiating best practices in the management of human resource function.
vii. Championing change management programmes in the Authority;
viii. Monitoring and evaluating the effectiveness of training and development programmes;
and
ix. Leading the Authority in formulating and implementing efficient Performance
Management Systems
x. Overseeing the implementation of administration policies, rules, standards and
regulations;
xi. Managing and maintaining the assets register of the Authority;
xii. Monitoring adherence and implementation of the departmental work plans;
xiii. Oversee the Administration and Records Management functions of the Authority
xiv. Overseeing the provision of security for premises and staff
xv. Overseeing the design, implementation and periodic review of security systems;
xvi. Preparation and submission of quarterly reports on administration within the Authority
xvii. Preparation and submission of quarterly reports on performance target setting and
appraisal for staff within the Section.
xviii. Coordinating office management services, office accommodation, transport and
logistics;
xix. Coordinating the Investigation of incidents of security lapses in the Authority in liaison
with the Police and other security agencies;
xx. Making arrangements for the acquisition of legal documents, such as motor vehicles,
assets, insurance and licenses in liaison with the Legal unit and other relevant agencies

Person Specifications
For appointment to this grade, an officer must: -
i. Bachelor’s degree in any of the following disciplines: Human Resource Management,
Business Administration or equivalent qualifications from a recognized institution;
ii. Master’s degree in any of the following disciplines:- Human Resource Management,
Administration, Business Administration, qualifications or equivalent qualification
from recognized institution will be an added advantage;
iii. Certificate in Management Course or its equivalent lasting not less than four (4)
weeks;
iv. Membership of the Institute of Human Resource Management in good standing
v. Should have relevant experience of three (3) years;
vi. Proficiency in computer applications;
vii. Demonstrated results in work performance;
viii. Good communication skills.