Deputy Director Partnerships and Resource Mobilization Job at The Public Procurement Regulatory Authority (PPRA)

DEPUTY DIRECTOR PARTNERSHIPS AND RESOURCE
MOBILIZATION -(ONE POST)-GRADE PPRA 3-REF. PPRA /DDP&RM/3/2025 (Re-advertisement)
Job Title Deputy Director Partnerships and Resource
Mobilization
Grade PPRA 3
Gross Salary Scale As per PPRA Salary Structure
Leave allowance As existing in the PPRA
Annual Leave: 30 working days per financial year
Medical Cover As existing in the PPRA Terms of Service
Gratuity 31% of annual basic salary
Post Retirement Medical
Cover
As existing in the PPRA Terms of Service
Mortgage and Car Loan As existing in the PPRA Terms of Service
Terms of Service: Up to five (5) years renewable once subject to
performance and retirement age
Location / Work Station Headquarters, Nairobi.
As a general policy a deputy director will serve
in one Department, or Region for three (3) years
after which he may be eligible for consideration
for job rotation.

Reporting Relationships
Reports to Director, Strategy and Planning
Direct Reports 1. Principal Planning Officer
2. Principal Quality and Risk Coordination
Officer
3. Principal Resource Mobilization and
Partnerships, Officer
Indirect Reports 1. Senior Planning Officer
2. Senior Quality and Risk Coordination
Officer
3. Senior Resource Mobilization and
Partnerships Officer

Job Purpose
The purpose of this job is to plan, coordinate, direct, supervise and guide the
activities related of strategy, planning, quality management, risk management,
research, resource mobilization and partnerships for the achievement of the
Authority’s strategic objectives.

Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
Duties and responsibilities at this level will include:
1. Spearhead preparation, implementation and review of departmental
budgets, work plans, procurement and disposal plans and activity
schedules;
2. Lead formulation, implementation and review of risk and quality
management frameworks that are mainstreamed in the operations of the
department;
3. Promote adherence to the principles of good governance, ethics and
integrity in the departments;
4. Provide leadership in the formulation and implementation of corruption
prevention and mitigation strategies in the departments;
5. Spearhead implementation of departmental resource mobilization
activities; and
6. Facilitate effective communication and strategic linkages/partnerships/
collaborations with the department’s relevant internal/external
stakeholders.
Planning
1. Coordinate the development, review and implementation of Authority’s
strategic plan, work plan and performance contract and realigning them to
the budget;
2. Coordinate the Authority’s performance contract in relation to setting
targets, negotiations, implementation, monitoring, evaluation and
reporting;
3. Lead in the monitoring and evaluation of the implementation of
performance contract, strategic and operational plans to ensure that
planned objectives and expected outcomes are achieved;
4. Oversee the development and implementation of planning instruments,
tools and systems for the Authority;
5. Oversee the development and implementation of a framework of planning
in support of the Authority programmes;
6. Promoting public-private partnerships to promote sustainable strategic
flagship programs;
7. Coordinate the integrating various business project implementation
initiatives in line with the strategic plan; and
8. Coordinating performance management and development of Authority
work plans.
Resource Mobilization, Partnerships and Linkages
1. Lead in the development, implementation and reviewing the resource
mobilization and partnerships, strategies, standards, guidelines and
procedures;
2. Lead in the development, review and updating of a Resource Mobilization
Framework that will guide interactions with potential investors,
collaborators, partners, donors and other relevant stakeholders on
financing the Authority development programmes;
3. Oversee the identification of sources of funding;
4. Oversee the development of partnerships and funding proposals;
5. Coordinate the identifying methods for mobilization of donations, grants,
gifts and endowments from both public and private sectors;
6. Mobilize resources for financing the Authority start-ups and strategic
projects;
7. Oversee the development of a data base on development partners and
donors and their funded projects;
8. Facilitate constructive engagements with potential investors, collaborators,
partners, donors and other relevant stakeholders on financing the
Authority development programmes;
9. Build and maintain good relationships, linkages with investors, donors and
development partners and other stakeholders; and
10. Develop, review and update the Authority’s stakeholder framework.
Research and Innovation
1. Oversee the internal research activities;
2. Oversee the carrying out of research to promote sustainability of high
quality products, marketing and other activities;
3. Monitor the implementation of strategic and operational plans to ensure
quality, timeliness and results in relation to planned objectives and
expected outcomes; and
4. Monitor and evaluation and impact assessment of the Authority’s
programmes and projects.
Quality Assurance
1. Oversee the provision of training and awareness to the Authority staff to
build capacity on quality management culture at the Authority;
2. Lead in the development and review of policies, procedures standards,
systems and procedures in quality management within the Authority;
3. Lead in the preparation and implementation of the Authority’s quality
management system through quality management programmes;
4. Provide leadership in the implementation of business process
reengineering initiatives within the Authority;
5. Communicate best practices and emerging issues on quality and risk
management.
Risk Management
1. Provide leadership in the development of risk management policies and
strategies;
2. Oversee the planning, designing, implementing and coordinating
Enterprise Risk Management (ERM) activities within the Authority;
3. Oversee the identification, evaluation and recommending possible risk
mitigation measures and opportunities in the Authority’s functional areas;
4. Review the report on risks;
5. Coordinate training and sensitization of the Authority staff to adapt a risk
management culture at the Authority;
6. Coordinate the implementation of business process reengineering
7. Advise on best practices and emerging issues on quality and risk
management.

II. Operational Responsibilities / Tasks
1. Advises the Director, Strategy and Planning on the implementation of the
operations of the departments;
2. Handle day to day administrative and operational affairs of the Directorate
in compliance with policy, regulatory and statutory requirements;
3. Assign and delegate duties and responsibilities,
4. Supervise and monitor performance of staff in the departments;
5. Verify & recommend for approval by Director Strategy and Planning draft
statutory reports prepared by the Principal Planning Officers;
6. Verify & recommend for approval by Director Strategy and Planning
monitoring and evaluation reports relating to the Authority’s strategic plan,
performance contract and work plan;
7. Negotiate for resources from stakeholders;
8. Report on the impact of business researches that have been carried out;
9. Mentor, coach and guide planning officers in the performance of their
duties and responsibilities;
10. Provide relevant information from the department’s activities to other
internal departments and external stakeholders/partners through the
Director, Strategy and Planning;
11. Implement good governance, quality and risk management policies and
strategies of the Authority in the Directorate;
12. Articulate issues related to the Directorate in various forums;
13. Oversee the implementation and review of departmental budgets,
procurement and asset disposal plans and work- plans;
14. Prepare responses to Board resolutions regarding the department’s
activities; and
15. Chairs departmental meetings.

Job Dimensions:
I. Financial Responsibility
1. Provide leadership in the formulation and implementation of the directorate’s
approved budget and procurement and asset disposal plan;
2. Approve the directorate’s expenditure; and
3. Responsible for resource mobilization within the Directorate.
II. Responsibility for Physical Assets
1. Takes full responsibility of the assets in the Directorate; and
2. Reports to the Head of Procurement through head of Administration on all
assets under his/her care which require to be disposed.
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
4. Analytical Decisions
5. Tactical Decisions
IV. Working Conditions
1. Predominantly works in office setting at the headquarters with occasional
international and local travels; and
2. Operates beyond legislated timelines and strict deadlines resulting to long
working hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Masters Degree in any of the following disciplines: Strategic Management,
Project Planning and Management, Economics and Development Studies,
Statistics, Business, or equivalent qualification from a recognized
institution.
2. Bachelors Degree in any of the following disciplines: Strategic
Management, Project Planning and Management, Economics and
Development Studies, Statistics, Business, or equivalent qualification from
a recognized institution; and
3. Management Course lasting not less than four (4) weeks from a recognized
institution or its equivalent or its equivalent;
Professional Qualifications / Membership to professional bodies
Membership to a relevant professional body and in good standing where
applicable
Previous relevant work experience required.
A minimum period of Ten (10) years relevant work experience, four (4) years of
which should have been the level of management;

Functional Skills, Behavioural Competencies/Attributes:
1. Strategic thinking;
2. Change and risk Management;
3. Policy formulation;
4. Resource management;
5. Analytical skills;
6. Negotiation skills;
7. Communication skills;
8. Coaching and mentoring;
9. Integrity and ethical;
10. Collaborations and partnership;
11. Interpersonal skills;
12. Managing projects; and
13. Team management.