Director Corporate Services Job at The Public Procurement Regulatory Authority (PPRA)

DIRECTOR, CORPORATE SERVICES -(ONE POST)-GRADE PPRA 2-REF. PPRA /D-CS/2/2025
Job Title Director, Corporate Services
Grade PPRA 2
Gross Salary Scale As per PPRA Salary Structure
Leave allowance As existing in the PPRA
Annual Leave: 30 working days per financial year
Medical Cover As existing in the PPRA Terms of Service
Gratuity 31% of annual basic salary
Post Retirement Medical
Cover
As existing in the PPRA Terms of Service
Mortgage and Car Loan As existing in the PPRA Terms of Service
Terms of Service: Up to five (5) years renewable once subject to
performance and retirement age
Location / Work Station Headquarters, Nairobi

Reporting Relationships
Reports to Director General
Direct Reports
1. Deputy Director, Finance and Accounts
2. Deputy Director, Human Resource & Admin.
3. Deputy Director, Corporate Communications
4. Principal Security Officer
5. Principal Records Management Officer
Indirect Reports
1. Principal Accountant
2. Principal Corporate Communications Officer
3. Principal Human Resource Management
Officer
4. Principal Administration Officer
5. Records Management Officer/Senior
6. Senior/Security Officer
7. Administrative staff in Director’s office

Job Purpose
The position offers leadership and direction and is also responsible for building
and sustaining exemplary stewardship through formulation, development,
interpretation, establishment, monitoring and improvement of accounting,
finance, Human Resource & administration, corporate communications &
customer relations, corporate security and records & knowledge management
functions.

Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
1. Spearhead the formulation, interpretation and implementation of policies,
strategies and procedures in the functional areas of; Finance and
Accounting, Human Resource Management and Administration, Corporate
Security and Corporate Communication and customer relations;
2. Lead in development and implementation of effective accountability
systems, policies and procedures to ensure prudent management of the
Corporation financial resources;
3. Establish and maintain sound financial, human resource, administrative,
Communication and Security procedures in compliance with statutory
regulations;
4. Spearhead budget preparation, execution and control in accordance with
PFM Act 2012, PFM Regulations 2015, Public Procurement and Asset
Disposal Act 2015 and PPRA Finance policy;
5. Oversee preparation of quarterly and annual financial reports for internal
and external stakeholders as per statutory requirements;
6. Provide input in development of a framework for monitoring
implementation of Authority’s orders, directives and recommendations
arising from Complaints and Investigation in public procurement and asset
disposal and to enhance synergies in achievement of Authority’s mandate;
7. Provide leadership, supervision, coaching, mentoring training and
development of the directorate staff by ensuring an effective and motivated
team;
8. Provide leadership on continuous improvement of business processes and
controls in the Directorate and develop mechanisms for corporate
consultation, increase public participation and involvement in Authority’s
policies and programs;
9. Oversee development, implementation and review of work plans and
budgets for the directorate in line with the Authority’s strategic plan;
10.Lead in the execution of risk management policy and framework that
ensures the Directorate has a robust system and processes of
accountability, risk management, internal controls, and business
continuity;
11.Foster a corporate culture that promotes ethical practices and good
corporate citizenship within the directorate;
12.Articulate issues relating to Corporate services in various forums in which
the Authority participates in;
13.Coordinate implementation of a robust performance management system
within the directorate through providing oversight of the delivery of the
annual performance contract and the strategic plan;
14.Lead in the development and implementation of the Directorate’s
corruption prevention and mitigation strategies;
15.Provide in-put in the development, implementation and review of the
Authority’s resource mobilisation strategies;
16.Spearhead provision of effective communication between the directorate
staff and between different levels of management;
17.Provide in-put in the development and implementation of a succession
management plan.
18.Oversee the promotion of a culture of efficiency, effectiveness and economy
in financial management within the Authority to ensure prudent and
optimal utilization of the Authority’s financial resources;
19.Oversee the design and execution of human capital strategies in relation
to recruitment, retention, performance Management and training and
development and exit from the Authority;
20.Oversee and review preparation of Board and Board Committee papers
touching on matters within the directorate and coordinate implementation
of Board resolutions within the directorate as the Management
representative;
21.Oversee the provision of adequate, secure and conducive office working
environment for all the employees of the Authority.

II. Operational Responsibilities / Tasks
1. Regularly review & monitor budget implementation reports, advice on the
Authority’s financial reports, major capital expenditures and review
performance and strategies at least on a monthly and quarterly basis;
2. Review on a regular basis the adequacy and integrity of the internal
controls and management systems including compliance with applicable
laws, regulations, rules and guidelines;
3. Provide input in the implementation of the Authority’s projects;
4. Coordinate the preparation and submission of quarterly and annual
reports;
5. Appraises direct reports;
6. Oversee management of assets portfolio to maximize utilization and realize
returns;
7. Establish an enabling environment that fosters teamwork and
collaboration in the Authority
8. Coordinate preparation of internal and external audit responses and
explanations and ensure that all audit queries are duly addressed and
audit recommendations implemented;
9. Review and approve expenditure and payments to ensure compliance with
the PFM Act 2012, PFM regulations 2015, other relevant legislation and
PPRA policies;
10. Articulating issues relating to corporate services in forums in which the
Authority participates in;

Job Dimensions:
I. Financial Responsibility
1. Oversee the development and implementation of the directorate budget and
procurement plan;
2. Oversee the development and implementation of the Authority’s budget
and procurement plan;
3. Execute the role of a signatory to all the Authority’s bank accounts.
4. Collaborate with other directorates in resource mobilization activities and
management;
5. Approval of payments;
6. Authorization/signing of cheques for payments;
II. Responsibility for Physical Assets
The Director Corporate services has the following responsibilities in regard to
physical assets:
1. Oversee maintenance of an asset register for all assets of the Authority;
2. Responsible for assets assigned to the office of Director Corporate services;
3. Review requests procurement of assets to ensure prudence and value for
money;
4. Ensure funds are allocated for maintenance of assets;
III. Decision Making / Job Influence
Strategic decisions Managerial decisions
Operational decisions Analytical decisions Tactical decisions
IV. Working Conditions
1. Office setting with occasional local travels
2. Deals with sensitive and risky matters
3. Operates with Legislated timelines and strict deadlines

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
1. Master’s degree in Finance, Accounting, Business Administration,
Economics or equivalent from a recognized University;
2. Bachelor’s degree in Finance, Accounting, Business Administration,
Economics or equivalent from a recognized University;
3. Leadership course from a recognized institution.
Professional Qualifications / Membership to professional bodies
1. Professional qualification in a relevant field;
2. Membership in a relevant professional body in good standing;
Previous relevant work experience required.
At least Twelve (12) years relevant experience five (5) years of which should have
been the level of management.

Functional Skills, Behavioral Competencies/Attributes:
1. Visionary, transformative and result-oriented strategic thinker
2. Leadership skills
3. Analytical and problem-solving skills
4. Organization, interpersonal and communication with impact skills
5. Coaching and mentorship skills
6. Negotiation skills
7. Professionalism
8. Creativity and Innovativeness
9. Financial Management and Budgeting skills
10. Governance and risk management
11. Time management
12. Computer proficiency