Principal Clerical Officer Job at South Eastern Kenya University (SEKU)

PRINCIPAL CLERICAL OFFICER, SEKU GRADE 11 (FORMERLY GRADE 5) - REF: SEKU/ADV/AD/2/10/2025 - 1 POSITION
TERMS OF EMPLOYMENT: 6 months renewable contract

a) Job Specifications
Duties and responsibilities will entail:
i. Verifying compiled statistical records for accuracy;
ii. Processing of human resource records and accounting transaction;
iii. Maintaining efficient filing system;
iv. Safe custody of invoices, receipts, vouchers and related records;
v. Processing appointments, promotions, discipline cases, transfers and other related duties in human resource management;
vi. Preparing payment vouchers;
vii. Computing financial or statistical records based on routine or special sources of information;
viii. (viii)Drafting routine correspondences;
ix. Drafting indents for advertisement;
x. Assisting Administrative officers/Assistnts in matters clerical work; and
xi. Mentoring and guiding other junior clerical officers.

b) Person Specifications
For appointment to this grade, an officer must:
i. Have a Diploma in any of the following disciplines: Human Resource Management, Supply Management, Records Management, Business Administration or Kenya Accountants and Technicians Certificate (KATC), Intermediate level of Kenya Administration and Management Examination (KAME), offered by Kenya Accountants and Secretaries National Examination Board (KASNEB) or an equivalent qualification from a recognized institution;
ii. KCSE D Plus or equivalent from a recognized institution
iii. Have at least eight (8) years relevant working experience;
iv. Be of proven integrity, transparency and accountability;
v. Be Proficient in computer applications.;
vi. Have demonstrated professional competence in discharging the Clerical work; and
vii. Meet the provisions of Chapter Six of the Constitution of Kenya (2010) on Leadership and Integrity upon successful appointment.