Office Assistant II Job at The Social Health Authority (SHA)

Minimum Qualifications:
Secondary/O Level /A Level
Job Term:
Permanent and Pensionable
Position Level:
SHA 11
Number of positions:
1

Qualifications, Skills and Experience Required:
For appointment to the grade of Office Assistant II (SHA Grade 11), a candidate must meet the following minimum qualifications:
1. A cumulative service period of three (3) years' work experience at the level of Office Assistant III or its comparable position.
2. Kenya Certificate of Secondary Education (KCSE) mean Grade D plain or its equivalent qualification.
3. Proficiency in Computer Application.
4. Demonstrated merit and ability as reflected in work performance and results.

Responsibilities:
The Office Assistant II, SHA Grade 11, is responsible for providing essential general office services, including messenger duties, cleaning services, and basic logistical support to ensure a clean, orderly, and functional work environment. This position is categorized as a Promotional Grade for Office Assistants, and the grade forms a common establishment with Office Assistant III (SHA Grade 12) for career progression purposes.

Key Responsibilities
Duties and responsibilities at this level will entail the following:
1. Collecting, dispatching mail and running office errands.
2. Distribution of correspondences within the Authority.
3. Retrieval of documents as shall be required and guided.
4. Filing documents.
5. Scanning, photocopying and binding of documents.
6. Opening the office and ensuring general cleanliness.
7. Preparing and serving tea.
8. Availing drinking water in the meeting rooms and common areas.
9. Arranging meeting venues/boardrooms.
10. Monitoring and replenishing office supplies (e.g., printing papers, etc.).