Records Management Officer II Job at The Social Health Authority (SHA)

Minimum Qualifications:
Bachelors Degree
Job Term:
Permanent and Pensionable
Position Level:
SHA 8
Number of positions:
1

Qualifications, Skills and Experience Required:
For appointment to this grade, a candidate must have:-
1. Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; and
2. Proficiency in computer applications.

Responsibilities:
You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:
1. Receiving, sorting, opening, date stamping, recording, capturing, distributing, retrieving, filling, folioing, shelving, minuting of mail;
2. Ensuring proper handling of documents, pending correspondence and bring-up;
3. Ensuring security of files and documents;
4. Ensuring storage of files and records.
5. Scanning and uploading records onto Integrated Public Records and Information Management System (IPRIMS);
6. Ensuring that letters are appropriately filed and marked to action officers;
7. Maintaining files and records;
8. Managing file movement;
9. Dispatching mail including maintenance of related registers;
10. Undertaking periodic file census;
11. Maintaining cleanliness;
12. Undertaking cross referencing;
13. Updating and maintenance of records;
14. Labelling storage facilities and locations;
15. Undertaking regular inventory of records; and
16. Ensuring safe and conducive working environment.