Assistant Office Administrator II Job at Kenya National Highways Authority (KeNHA)
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Job Ref: 1602
ASSISTANT OFFICE ADMINISTRATOR II, GRADE 8 (REF. NO.
KeNHA/ASS-OFFICE ADMINISTRATOR II / 03/2025) – 1 POSITION
Job Title: ASSISTANT OFFICE
ADMINISTRATOR II KeNHA GRADE 8 1 Position
Terms of Service Contract
Place of Work: KeNHA
Directorate: Corporate Services
Reporting to: Assistant Office Administrator I
Supervises: N/A
Job Purpose
Responsible for administrative and secretarial services, smooth operation of office activities
and serves as the point of linkage between the Authority and stakeholders.
Job Description
(i) Duties and responsibilities at this level will entail:
(ii) Typing routine correspondences;
(iii) Managing correspondence (e-mails and letters);
(iv) Handling telephone calls and customers;
(v) Scheduling and facilitating meetings;
(vi) Operating office equipment and security of office equipment, documents and records;
(vii) Making arrangements for departmental travel;
(viii) Attending to visitors and clients;
(ix) Handling appointments; and
(x) Handle office Petty Cash.
Job Specifications
For appointment to this grade, an officer must have:
(i) Cumulative period of three (3) years' work experience in the grade of Assistant Office
Administrator II or comparable position.
(ii) Diploma in Secretarial Studies from the Kenya National Examinations Council
(KNEC);
OR
Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the
Kenya National Examinations Council (KNEC) in the following subjects: -
a) Shorthand III (minimum 120 w.p.m.),
b) Certificate in Computerized Document Processing III (50 w.p.m.),
c) Business English III/Communications II,
d) Commerce II,
e) Office Practice II,
f) Secretarial Duties II, and
g) Office Management III/Office Administration and Management III.
(iii) Certificate in Customer Care course from a recognized institution;
(iv) Proficiency in computer applications.
(v) Shown merit and ability as reflected in work performance and results
Additional Attributes
Company Name
Kenya National Highways Authority (KeNHA)
Application Deadline
2025-10-13